Sample Group Getaway Planning Checklist
Planning a group trip can be exciting but let's be honest, it can also be a little overwhelming.
Whether you're heading out with family, friends, or coworkers, having a clear plan makes all the difference.
This checklist should help keep everyone on the same page, avoid last-minute surprises, and make your getaway as smooth as possible.
01
Trip Basics
[ ] Destination and dates confirmed
[ ] Group size finalized
[ ] Budget discussed and agreed upon
[ ] Travel documents (passports, visas, IDs)
03
Activities & Meals
[ ] Group excursions planned (and deposits paid)
[ ] Free time vs. structured time scheduled
[ ] Group meals or restaurant reservations made
[ ] Dietary preferences/allergies noted
05
Extras
[ ] T-shirts, welcome gifts, or travel kits
[ ] Photos/videos planned (designate a photographer!)
[ ] Final payment deadlines tracked
[ ] Travel insurance confirmed
02
Accommodation & Transportation
[ ] Hotel or resort booked
[ ] Flights booked and confirmed
[ ] Airport transfers or rental cars arranged
[ ] Room assignments or roommate pairings decided
04
Group Communication
[ ] Group chat or email thread created
[ ] Emergency contacts shared
[ ] Itinerary shared with all travelers